How to Make consuming and effective PowerPoint Presentations

Magic Doodle Pen - How to Make consuming and effective PowerPoint Presentations

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Microsoft PowerPoint has dramatically changed the way in which academic and business presentations are made. This article outlines few tips on production more productive and enchanting PowerPoint presentations.

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Magic Doodle Pen

The Text

Keep the wording clear and simple. Use active, visual language. Cut unnecessary words - a good rule of thumb is to cut paragraphs down to sentences, sentences into phrases, and phrases into key words. Limit the whole of words and lines per slide. Try the Rule of Five - five words per line, five lines per slide. If too much text appears on one slide, use the AutoFit feature to split it between two slides. Click within the placeholder to display the AutoFit Options button (its stamp is two horizontal lines with arrows above and below), then click on the button and select Split Text between Two Slides from the submenu. Font size for titles should be at least 36 to 40, while the text body should not be smaller than 24. Use only two font styles per slide - one for the title and the other for the text. select two fonts that visually disagreement with each other. Garamond Medium Condensed and Impact are good for titles, while Garamond or Tempus Sans can be used for the text body. Embed the fonts in your presentation, if you are not sure either the fonts used in the presentation are present in the computer that will be used for the presentation. To embed the fonts: (1) On the File menu, click Save As. (2) On the toolbar, click Tools, click Save Options, take the Embed TrueType Fonts check box, and then take Embed characters in use only. Use colors sparingly; two to three at most. You may use one color for all the titles and other for the text body. Be consistent from slide to slide. select a font color that contrasts well with the background. Capitalizing the first letter of each word is good for the title of slides and suggests a more formal situation than having just the first letter of the first word capitalized. In bullet point lines, capitalize the first word and no other words unless they regularly appear capped. Upper and lower case lettering is more readable than all capital letters. Moreover, current styles indicate that using all capital letters means you are shouting. If you have text that is in the wrong case, take the text, and then click Shift+F3 until it changes to the case style that you like. Clicking Shift+F3 toggles the text case between All Caps, lower case, and introductory Capital styles. Use bold or italic typeface for emphasis. Avoid underlining, it clutters up the presentation. Don't center bulleted lists or text. It is confusing to read. Left align unless you have a good calculate not to. Run "spell check" on your show when finished.
The Background

Keep the background consistent. Simple, light textured backgrounds work well. Complicated textures make the content hard to read. If you are planning to use many clips in your slides, take a white background. If the venue of your presentation is not adequately light-proof, take a dark-colored background and use any light color for text. Minimize the use of "bells and whistles" such as sound effects, "flying words" and multiple transitions. Don't use red in any fonts or backgrounds. It is an emotionally splendid color that is difficult to see and read. Many free templates are ready for download at http://www.brainybetty.com/MenupowerPoint.htm and http://www.soniacoleman.com/templates.htm .
The Clips

Animations are best used subtly; too much flash and appeal can distract and annoy viewers. Do not rely too heavily on those images that were originally loaded on your computer with the rest of Office. You can truly find accepted clips on any topic straight through Google Images. While searching for images, do not use long search phrases as is regularly done while searching the web - use specific words. When importing pictures, make sure that they are smaller than two megabytes and are in a .jpg format. Larger files can slow down your show. Keep graphs, charts and diagrams simple, if possible. Use bar graphs and pie charts instead of tables of data. The audience can then immediately pick up the relationships.
The Presentation

Master Slide Set-Up:

The "master slide" will allow you to make changes that are reflected on every slide in your presentation. You can convert fonts, colors, backgrounds, headers, and footers at the "master slide" level.
First, go to the "View" menu. Pull down the "Master" menu. Select the "slide master" menu.
You may now make changes at this level that meet your presentation needs.

Preparing the Handout:

In PowerPoint, select File | Send To | Microsoft Word. In the Send To Microsoft Word dialog box, select form only to generate a text-only document, and click on Ok. Minor modifications on this document will give you a handout that can be distributed to the audience.

Create visually enchanting slides by adhering to these tips, to ensure that the audience is not distracted from the points you have to make.

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